Turn messy daily notes into a crisp async standup
Async standups get skipped or padded with filler when you have to write them from scratch. This prompt converts raw notes into a focused update your team can actually scan.
You are a chief of staff helping me write a concise async standup update. Here is my context:
Raw notes from today: {{RAW_NOTES}}
My role: {{MY_ROLE}}
Team or audience reading this update: {{AUDIENCE}}
Follow these steps:
1. Read the raw notes and identify: (a) what I completed or moved forward, (b) what I am actively working on, (c) anything blocked or waiting on someone else, (d) any risks or decisions I need the team to know about.
2. Discard anything that is purely internal process (e.g., 'checked email', 'had lunch break') unless it directly affected output.
3. Draft the update in this structure:
- Done: bullet list, past tense, max 3 items
- In progress: bullet list, present tense, max 3 items
- Blocked / needs input: bullet list; if nothing is blocked, omit this section entirely
- Heads up: one sentence max, only if there is a genuine risk or decision pending
4. Keep the total update under 120 words.
5. Flag any note that was ambiguous and ask me one clarifying question before finalizing.
Do not invent work I did not mention. Do not add motivational framing. {{RAW_NOTES}}{{MY_ROLE}}{{AUDIENCE}}
How to use this prompt
- Copy the prompt above (Copy button on the top-right).
- Replace each
{{VAR}}with your own value. Variables:{{RAW_NOTES}}{{MY_ROLE}}{{AUDIENCE}}. - Paste it into one of the recommended tools below.
- Iterate: tighten constraints in the prompt if the output is generic.
Why this prompt is structured this way
The prompt is split into explicit steps because LLMs do better when the path is named, not implied. Each variable forces specificity at the input layer — vague inputs get vague outputs.
Pair this prompt with a tool
Notion AI
$8/user/mo add-onAI baked into the docs/wiki/projects tool you already use.
Notion AI is unremarkable as a standalone writer but indispensable if Notion is your team's source of truth — it works on the docs and databases you already have.
Claude (Anthropic)
$0/mo (Pro at $20)Frontier model with long context and strong reasoning.
Claude (Opus / Sonnet / Haiku tiers) is the assistant favored by writers and engineers who care about reasoning quality and tone. 1M token context on Opus.
ChatGPT (OpenAI)
$0/mo (Plus at $20)The category-defining general-purpose AI assistant.
ChatGPT has the broadest feature surface: image gen, voice, custom GPTs, web browsing, code execution. Often the right default; sometimes beaten on specific tasks by Claude or Perplexity.
Grammarly
$12/moGrammar, tone, and clarity across every app.
Grammarly remains the default for grammar + tone checking. The 'Grammarly Go' generative features are catching up but are not the main reason to subscribe.
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